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Article

Social Distribution: Inviting and Managing Employees from the Company Menu Item

Release: 16.2

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Overview

Social Distribution administrators are able to invite employees and recruiters to join Social Distribution, as well as manage those users' accounts, from the Social Distribution application's Company menu item.

Best Practice Recommendations

You will want to roll out Social Distribution to your entire company in order to optimize your company's potential for referrals. Recruiters as well as employees should be encouraged to sign up and register for their own Social Distribution accounts. The more users your company has registered and posting out jobs, the more potential candidates will view your company's jobs. Social Distribution does not require all of the employees to sign up. However, employee participation is encouraged for optimal results.

When employees and recruiters register, they will have the option of registering with a personal Facebook profile or personal LinkedIn profile (other networks can be connected after registration). The email they register with can be their personal work email; it does not have to be the email address associated with their Facebook or LinkedIn page.

For successful registration, employees must grant Social Distribution access rights to the social network they are signing up with (Facebook or LinkedIn). It is important to note that these prompts are not done through iCIMS; they are routed through the employee's Facebook and LinkedIn accounts respectively. (Please direct employees and recruiters to the Social Distribution: Signing up for Social Distribution Using Facebook or LinkedIn article if they require assistance.)

Inviting Employees from the Company Tab

  1. Select Company > User Management from the menu bar.
  2. Locate your company-specific URL (e.g., https://social.icims.com/account/registration/company/cid/#), available above the list of your company's users.
    • Tip: This link is marked with the letter A in the image in the following section of this article.
  3. Copy this URL and distribute it to your recruiters and employees via email or other internal communications.
Once an employee receives this URL and accesses it, they will be able to sign up for your company's instance of Social Distribution using the steps described in Social Distribution: Signing up for Social Distribution Using Facebook or LinkedIn.

Tips:

  • You can also select the Invite button (if available) from the main menu bar to invite your coworkers to sign up for Social Distribution by email. 
  • Employees may have privacy concerns when connecting their personal accounts. You may want to reassure them by taking the following actions:
    • Show employees how the posts will appear once published. (Samples of published posts appear in the What Do Social Distribution Posts Look Like? article.)
    • Ensure employees that no one, including iCIMS staff, will have access to their personal Facebook or LinkedIn accounts. (Feel free to refer them to our Privacy Policy and Terms of Use.)
    • Remind employees that nothing will post to their personal accounts without their permission.
  • For more Social Distribution resources for all users, please see Introduction to Social Distribution. 

Managing Employees from the Company Menu Item

  1. Select Company > User Management from the menu bar.
  2. Refer to the image and details below describing the available user management actions.

An image of the User Management page.

  1. Company Specific URL: Send the URL listed here to members of your organization to allow them to register as employee users of your company’s instance of Social Distribution.
  2. Filter Members Dropdown: Select a group from the dropdown list to filter the list of company members.
  3. User Type: The user type listed in dark gray indicates the user’s current role; select the user type in blue to change their account type.
  4. Remove User: Click the Remove button beside a user to deactivate their account.

Tip: For Social Distribution resources for all users, please see Introduction to Social Distribution.