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Recruiting Workflow Searches: Rejection Reasons per Job

Release: 16.1

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The searches and reports identified in the Common Searches & Reports article are the most commonly requested, and include the following report. To learn how to run searches and reports in the iCIMS Talent Platform, refer to the Creating a Recruiting Workflow Search article. To learn how to save a report for future use, refer to the Saving Search & Output Templates article.

Rejection Reasons per Job

Scenario: One particular position for which you are hiring has been open for a long period of time and is very difficult to fill. You would like to know why no one that has applied so far has been qualified. You will:
  • Search for candidates that are in rejected statuses.
  • Add columns for job title, submittal/rejection note, and recruiter.
  • Group the search results by job.
An image that displays this kind of search.


Menu Path: Go to: Search > Recruiting Workflow
Filters: Use the Add Filter button to add Status (Category). The selection is Filters > General > Status (Category). Select Rejected Flag from the filter options.
  1. Use the Add Column button to add Job Title. The selection is Columns > Job File > Job > Details Tab > Title.
  2. Use the Add Column button to add Submittal/Rejection Note Subject. The selection is Columns > General > Submittal/Rejection Note > Contact Notes > Subject [Subject].
  3. Use the Add Column button to add Recruiter. The selection is Columns > Job File > Job > Details Tab > Recruiter > Contact Tab > Full Name: First Last.
  4. Delete any existing groupings.
  5. Use the Add Group-By button to add Title. The selection is Group- Bys > Job File > Job > Detail Tab > Title.
Tip: The Submittal/Rejection Note Subject column will display the subject of any submittal note OR rejection note associated with the status that the candidate is currently in. (This means that if you reject a candidate and subsequently move them into a new status, the Submittal/Rejection Note column will not be able to pull in and display the rejection note, because the current status you have moved the candidate into has no note associated to it. As a best practice, iCIMS recommends not moving candidates to a new status after they have been rejected.)