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Introduction to the Job Profile

Release: 16.4

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The iCIMS Talent Platform allows users to track a company's job openings as well as the candidates who apply to the company’s jobs. The fields presented when creating and managing a Job Profile are configurable, so your experience may differ from the descriptions below. A Job Profile may be accessed through a relevant quick search or full search, from the linked job title in an associated candidate's Person Profile Workflows tab, from the linked job title in an associated candidate's Recruiting Workflow Profile Action Bar, and/or from a pinned Dashboard or Quick Links search, among other navigation options.

Job Profile

An image that shows an example of the Job Profile.

Profile Card

The profile card, located in the top left of each profile, displays basic, relevant information for the specific profile type. On the Job Profile, the profile card features a briefcase icon, and the following information will display, if provided. The profile card also houses basic actions, such as Copy, Share, and Print, in the upper right corner.

  • ID
  • Title
  • Hiring Manager
  • Folder
  • Status

Note: The information denoted above is pulled from the corresponding field on the Job Profile Detail Tab and must be edited in the Detail Tab. Information cannot be edited directly from the profile card itself.

An image highlighting the profile card on a Job Profile.


Each Job Profile has different factoids depending on which folder and status they are currently in; these factoids are listed below, with descriptions where necessary. Clicking on a factoid brings the user to the tab that houses the referenced information on the Job Profile.

Open Jobs

  • New Candidates: the number of candidates who have applied in the past 24 hours
  • Top Source
  • Days Open: the number of days the job has been open

Closed Jobs

  • Days to Fill: the number of days the job was open
  • Days to Approve: the number of days between the job's created date and the date it was approved
  • # Candidates: the total number of candidates for the job
  • # Candidates Interviewed: the total number of candidates for the job who were ever in a status with the Interview flag

Pending OR Declined Jobs

  • # Pending: the total number of approvals in either Pending or Notified status
  • # Started: the number of approvals in the Viewed status
  • # Completed: the number of approved, rejected, and skipped approvals
  • # Days in Pending Approval

Archived OR Library Template Jobs

  • Created By: the name of the person who created the job
  • Last Updated Date
  • If a factoid contains a truncated value, hovering over the factoid will display the value in full.
  • The ability to view a factoid (and sometimes the factoid's clickability) is based on a user group's permissions to view the information that the factoid is displaying. For more specific details on factoids, see 16.4 Release Notes: User Interface (UI) Enhancements.
  • User admins have the ability to configure factoids to align with their organization's preferences. For steps on creating and editing factoids, see Creating and Editing Profile Factoids.

Recent Activity Feed

Below the factoids, the Recent Activity Feed lists up to five recent updates to the profile (or related to the profile). Users have the option to load more entries by selecting the Load More button. Scrolling further down the Recent Activity Feed will load additional entries until there are no more to show. 
An image that displays an example of the Recent Activity Feed on a Job Profile.
Users with the appropriate permissions will have access to a Read More button that expands additional details about an action or change. Furthermore, each type of activity has an associated glyph that is appropriate to the activity (e.g. an envelope beside an entry about a sent email) and a timestamp. Hovering over the timestamp on an entry displays the date and time the activity took place.

By default, the Recent Activity Feed will not be filtered. However, users can select the dropdown above the feed to filter the entries so they can only see one type at a time (e.g. Appointments, Profile Edits, etc.).

For further details on the Recent Activity Feed, including permissions and more examples of the types of activities that are tracked, see 16.4 Release Notes: User Interface (UI) Enhancements.

Job Profile Tabs

The tabs displayed and name of tabs may vary based on your system configurations.  
iCIMS has created a series of articles to assist iCIMS users in mastering creating and working with jobs within the system.

Working with Jobs