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Creating and Editing Job Templates

Release: 16.2

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The Job Library enables users to create templates for jobs and save them for future use within the iCIMS Talent Platform. The Talent Platform's Job Library is an excellent tool to use when working with frequently filled job requisitions as the Job Templates stored there can save a great deal of time for users creating jobs, as well as ensure consistency across multiple postings for the same position. Users can load pre-existing job templates into a job requisition profile directly from the Library, altering fields or adding additional information as needed. These job templates typically consist of a title, and a job description, as well as other information which may remain constant across multiple postings, such as the position category, EEO category, etc.

Most Platform users can have access to the Job Library. Recruiters may find the Job Library helpful when posting the same job frequently. Instead of creating an entirely new requisition for each new job posting, recruiters can use a job template to post each new job with just a few clicks.

(Note: Job Templates differ from active jobs in that active jobs can be posted to recruit new candidates whereas Job Templates are stored in the Job Library for later reference.)

This article describes steps to create a new job template within the job library. For steps on using a job template to create a new job posting, please refer to Creating a New Job or Requisition from a Template.

Creating a New Job Template within the Job Library

  1. Select Library from the menu bar, and select Job from the dropdown menu.
  2. Select the New Template button from this screen.
  3. Enter the appropriate information in the fields on the Create New Job screen, and then click the Next button to continue.
  • Tips: 
    • The more information you populate when you create the Job Template, the less information you will need to enter when you use that template to create new jobs.
    • The Job Folder must be Job Template in order for a template to be saved. Should a user wish to create a new job template based on an existing template, the user must manually reset the Job Folder to Job Template.
  1. Enter the appropriate information in the fields on the Create New Job screen for the Job Description, including Overview, Responsibilities, and Qualifications. Click the Finish button to save the template.

Creating a New Job Template from an Existing Job

  1. Access the Job Profile that you wish to create a template from through a full or quick search.
  2. Click the Copy button in the Job Profile Quick Info Card. 
  3. The Create New Job screen will display, pre-populated with the job's details. Update the Job Folder to Job Template, adjust any other details as necessary, and then click Next.
  4. Enter the appropriate information in the fields on the Create New Job screen for the Job Description, including Overview, Responsibilities, and Qualifications. Click the Finish button to save the template.

Editing an Existing Job Template

  1. Select Library from the menu bar, and select Job from the dropdown menu.
  2. Click the title of any listed Job Template to access it.
  3. Select the Detail or Description tab on the Job Template and click the Edit button to modify it as necessary.
  4. Click Save to finalize your changes.
  • Tips:
    • If you would like to copy a Job Template from the Job Library screen, select the checkbox to the left of the appropriate template, and then click the Copy button. Make sure to set the Job Folder to Job Template and make any desired updates.
    • If you must delete a Job Template, select the checkbox to the left of the appropriate template, then click the Edit Folder button. Then, change the Job Folder to Purge. Finally, click Save to preserve your changes.
    • Please note that Job Templates differ from Job Profiles in a number of significant ways. For example, options that may be available on a Job Profile (e.g., posting, attachments, expenses) are not available on the Job Template, because they are not applicable. However, these options may be added to (or configured for) Job Profiles once a job has been created.

User Admin Curriculum

The iCIMS introductory curriculum for user admins is split into four sections: Working in System Configuration, Managing Libraries, Managing Users & Profiles, and Managing Scheduled Reports. It includes videos and articles, with each type of resource denoted by the following icons:
  • User-added image: Article
  • User-added image: Learning Clip
  • User-added image: Chaptered Video
  • User-added image: Training Webinar
These resources provide information to assist user admins in configuring and maintaining their organization's instance of the iCIMS Talent Platform.

Working in System Configuration

Managing Libraries

Managing Users & Profiles

Managing Scheduled Reports