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Article

Creating a Job Search

Release: 16.2

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Overview

Job Search allows users to search jobs within the iCIMS Talent Platform. These searches can give users a glimpse into how many jobs are open within the company at any time or how many jobs have been filled for the month, for example. The searches can also be saved and added to the Dashboard to run automatically and provide users with the most up-to-date search results.

There are many instances in which a user would want to conduct a Job Search. Some popular examples include:
  • Finding all jobs owned by a specific recruiter or a hiring manger
  • Generating Job EEO Category reports
  • Generating reports on where jobs are posted to
  • Finding all jobs that are Closed: Filled each month
  • Finding all jobs that are pending approval and who the current approver is.
  • Generating workforce planning reports
To learn how to run any of the searches and reports listed above specifically, refer to the Common Searches & Reports article.

Creating a Job Search

Example: This section will explain how to use the Job Search feature by using the following example:
  • Search for jobs that have the word “sales” anywhere in their profile and:
    • have a folder status of “approved” or
    • were created this year and have a Hire Type of “new.”
  • The report generated will include a column indicating who the recruiter is for each job and will be grouped by hiring manager.
 
  1. To access Job Search, select Search from the menu bar, then select Job.
  2. Enter sales in the Keyword field. (Note: Keywords are specific words that you wish to search for within a Job. You can enter one keyword or multiple keywords to search on. The keywords may be identified from within the job title, job description, or other areas of the Job Profile.)
Tip: Select the Show more link in the Job Search section of the form, if necessary, to display additional Keyword Options in the Job Search: Keywords section. The Keyword options allow the user to specify the type of keyword search to run (All Words, Any Words, or Boolean) and where the search should look for those keywords (Fields and/or Notes). By default, the Type will be All Words and Search within will be Fields.
  1. Locate the Job Search: Filters section and select the Show more link if necessary to expand the options.
  2. Click the Add Filter button to begin defining field filters. For more in-depth information about filters and subgroups, please refer to the Introduction to Searching & Reporting: Filters & Subgroups article before continuing.
  3. Enter folder in the text field. Select the field that you want to search on; in this example you would select Job Folder within Filters > Detail Tab. Click the Add Selected button to continue.
Tip:  In the example above, there are two status filters to choose from—Job Folder and Job Folder (Category). The Job Folder filter allows you to select specific folders to filter your results by. This is helpful if you are only looking for jobs in one or two specific folders. The Job Folder (Category) filter allows you to select types (or categories) of folders. This is helpful if you’re looking for all closed jobs, as you do not have to individually select all closed folders.
  1. Verify that the is operator appears in the center column, then select Approved from the Job Folder list.
  2. To add the subgroups described within the example, change the logic setting in the upper left of the Define Additional Filters section to Match any of the following and then select the Add Subgroup button. (Note: Doing so will give you the OR logic required by this scenario. Review the Introduction to Searching & Reporting: Filters & Subgroups article for an explanation of this feature.)
  3. Notice that the new white area displays beneath the first filter. Click the green Add Filter icon (plus sign) to add filters to the new subgroup.
  4. Enter created in the text field. Select the field that you want to search on; in this example, select Created Date within Filters > General, since you are searching for jobs created this year. Click Add Selected to continue.
  5. Select This Year from the dropdown menu associated with Created Date.
  6. Click the Add Filter icon again to add the final filter.
  7. Enter hire type in the text field. Select Hire Type within Filters > Detail Tab. Click the Add Selected button to continue.
  8. Select New from the list associated with Hire Type.
Tip: The setting above is set to Created Date is This Year and Hire Type is New. Notice that is can be changed to is not, if desired. For example, if you wanted to see everything that was created in previous years with a hire type of new, you would change the setting to Created Date is not This Year and Hire Type is New.
  1. If desired, click the Search button to preview the results prior to setting your desired output. (The image below displays the described Keywords and Filters for this example.)
An image that displays the search form criteria to produce the sample search.
In order to set the output for searches and reports, select the Show more link if required to expand the Output options. Any default Output columns will display. (If desired, review the Introduction to Searching & Reporting: Filters & Subgroups article for helpful hints, as Outputs behave similarly to Filters.)
  1. Click the Add Column button to launch the column-picker search box.
  2. According to the scenario presented earlier in this article, you want to identify the recruiter for each job. In order to do so, enter recruiter full name in the popup search box. Select Full Name: First Last within Columns > Detail Tab > Recruiter > Contact Tab. Click the Add Selected button to continue.
  3. Click the expand triangle beside Group Results By to expand Group Results By, if applicable, then click the Add Group-By button to add groupings.
  4. According to the scenario presented earlier in this article, you want to group the Search Results by hiring manager. To do so, enter hiring manager full name in the popup search box. Select Full Name: First Last within Group-Bys > Detail Tab > Hiring Manager > Contact Tab. Click the Add Selected button to continue.
Tips:
  • The last item in the Job Search: Output section of the Search Form is the Sort Results By feature. Here you can add sorting options, delete existing ones, and rearrange the sequence. No alterations are needed to complete the sample scenario.
  • The image below displays the described Output for this example, including some sample default Outputs. Please note that, depending on your system configuration, your Output defaults will differ from the displayed results below.
An image that displays the search form criteria to produce the sample search.
  1. Click the Search button to see the column change and grouping applied to the Search Results, which will display on the right side of the screen.
  2. Click expand and collapse triangle icons to view more or less of each grouping in the Search Results.
An image that displays search results, highlighting the collapse icon beside a grouping within the Search Results.
 

Searching & Reporting Introductory Curriculum

The iCIMS introductory curriculum for searching and reporting includes the following articles and videos. The following icons denote each type of resource:
  • User-added image: Article
  • User-added image: Learning Clip
  • User-added image: Chaptered Video
  • User-added image: Training Webinar
These resources provide the information needed to begin building reports within the system.